Remote Working 101: Managing Your Virtual Team with Ease

Virtual Team

As technology continues to improve, remote working has become the new normal. No matter the industry, adjusting your workflows to match the current needs of your team is crucial. Here are the top five things you can do as a manager to keep everyone motivated and engaged throughout the week

Set Expectations & Be Transparent

With everyone on your team scattered about, it’s important to manage expectations and hold each team member accountable for their day-to-day responsibilities. Depending on the team and the level of responsibilities, this could cover granular (i.e.- should touch base at end of workday) to high level expectations, such as rules of engagements for the entire team (i.e. returning calls/emails within a timeframe). Smoothing all this out up front will minimize miscommunications and make your virtual work week a breeze.

Schedule Regular Meetings

With face-to-face meetings now far and few in between, it’s still important to collaborate with your team on a regular basis. Whether your workforce is partially or fully remote, it’s essential to keep everyone in the loop throughout the week. Regular meetings will work wonders for your entire team, allowing people to bond, collaborate, and communicate about specific projects.

One-on-one meetings are just as important as group events, especially if you still have some people working at the office and others working remotely. Remote employees are bound to miss out on chats happening inside the office, consequently it’s crucial to keep everyone on the same page, whether that means meeting with people on a daily or weekly cadence.

Use Technology to Your Advantage

There are numerous platforms and tools that make hosting and attending virtual meetings simple and stress-free. These tools make it easy to chat with a single employee or your entire team. With remote work being a reality for so many people these days, there’s new and improved technology to meet all your work needs. Here are a few popular ones:

  • Collaboration Tools (Slack, Trello, Google Docs, etc.)
  • Video Conferencing Tools (Zoom, Skype, Google Meet, etc.)
  • Screen Sharing Tools (GoToMeeting, Zoom, Discord, etc.)
  • Project Management Systems (Basecamp, Asana, Scoro, etc.)
  • Time Tracking Apps (Tick, Time Doctor, HiveDesk, etc.)

…And More!

Leave the Virtual Door Open

Working from home can sometimes mean everyone is on a different schedule. It’s essential to establish an “open door” policy early on, letting your team know they can reach out to you as soon as they need you. This doesn’t mean you are available 24/7, but letting everyone know they can reach out and you’ll get back to them as soon as you can. Doing this is the key to keeping your team running like a well-oiled machine.

Manage, but Don’t Micromanage

Staying up to date on your employees’ workflow is important, but it’s easy to go overboard. It can be a challenge not having your team physically with you. Find a healthy balance between checking in on your team and bombarding them with requests for progress reports. Remote working involves trusting that your employees to get their work done efficiently.

Start Successfully Managing Your Remote Team Today

When it comes to managing virtual teams, your three best attributes are trust, communication, and collaboration. If you’re in need of more help, the executive coaching team at MarCan Coaching and Consulting will be there to ensure you’re the best leader you can be. Give us a call to continue building your leadership brand today.



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